> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://gethookdai.crisp.help/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # 📂 Folders & Boards Folders and boards are how you keep your saved ads organized — by campaign, by client, by idea, or however you think. This guide covers creating them, keeping them private, and sharing them. --- ## Before You Start - **Credits:** Free. Creating and organizing folders and boards costs nothing. - **How to get there:** Look for **Folders & Boards** in the left sidebar. - **Time:** About a minute to set up your first folder and board. --- ## Folders vs Boards - A **board** holds saved ads. It's the thing you put ads into. - A **folder** holds boards. It's the drawer you keep them in. You start with a **Default Folder**, which can't be renamed or deleted. Everything else is yours to arrange. --- ## Create a Folder 1. Click the **+** next to **Folders & Boards** in the sidebar 2. Choose **Folder** 3. Type a name — something you'll recognize later, like *Q4 Campaigns* or *Client — Acme* 4. Decide whether it should be private (see below) 5. Click **Create folder** ## Create a Board 1. Click the **+** next to the folder you want the board to live in 2. Choose **Board** 3. Give it a name, like *Hooks worth stealing* or *Summer launch* 4. Click **Create board** Once a board exists, you can save ads to it from anywhere in Gethookd. See [Swipe File](https://gethookdai.crisp.help/en/article/swipe-file-1ef40z/) for saving, assigning, and removing ads. --- ## Keep Something Private When you create a folder or board, you'll see a **Private** switch with the note *"Only visible to you."* - Leave it **off** (the default) and everyone in your workspace can see it. - Turn it **on** and it's hidden from your teammates completely — not locked, not read-only, just not there for them. Private items show a small **lock icon** next to their name in the sidebar, so you can tell at a glance which is which. **Two things worth knowing:** **"You" means the workspace owner.** In a shared workspace, a private folder is visible to the person who owns the workspace — not to whichever member created it. If you're a member of someone else's workspace, you won't see the Private switch at all, and you can't mark anything private there. **Working solo?** You own your own workspace, so you'll see the switch and it works normally. It just has nothing to hide anything from until you invite someone — think of it as setting things up in advance. --- ## Change Privacy Later 1. Hover the folder or board in the sidebar and click the **three dots** 2. Click **Edit** 3. Flip the **Private** switch 4. Save This works for both folders and boards. Only the workspace owner can change it — if you're a member, you can still rename things, but the privacy switch isn't yours to flip. --- ## How Privacy Works Inside a Folder This is the part that surprises people, so it's worth a minute. **A private folder hides everything inside it.** Make a folder private and every board in it disappears for your teammates right away. You don't need to mark the boards individually. **Making the folder public brings them all back.** Because the boards were never changed — only the folder was — flipping it back reveals everything that wasn't marked private on its own. **A board inside a private folder is hidden, but not private by itself.** When you create a board inside a private folder, the Private switch is already on and greyed out, with a note explaining it's private because of the folder it's in. That's telling you the board is *currently hidden* — it isn't carrying its own privacy setting. This matters in one specific case: **if you move that board to a public folder, it becomes visible to your workspace.** Privacy doesn't travel with it. If you want a board to stay private wherever it goes, mark it private itself while it's in a public folder. And if you want to make a board public while it's sitting in a private folder, you can't do it from the board — move it to a public folder first, or make the folder public. --- ## Share a Board Every board has a **Share** button that copies a link to your clipboard. Send it to a client, a freelancer, or a teammate and they'll see the board's name and its ads on a simple page — no Gethookd account needed. **Please read this before sharing a private board:** the share link works even if the board is marked private. Private controls who sees the board *inside* Gethookd; the link is a separate door, and anyone holding it can open the board. There's currently no way to switch an old link off, so treat a share link like a key you can't take back — only send it to people you're happy to have the board. --- ## How Do I Know It Worked? - The new folder or board appears in the sidebar right away. - Private items show a lock icon next to the name. - Ask a teammate to refresh — a private folder and everything inside it should be gone from their sidebar. --- ## Troubleshooting **I don't see the Private switch.** You're most likely in a workspace someone else owns. The switch only appears in your own workspace, and only the owner can mark things private. **The Private switch is on and I can't turn it off.** You're editing a board that sits inside a private folder. Move it to a public folder, or make the folder public, and the switch becomes yours to change again. **A teammate can't find a board I told them about.** Check whether the board — or the folder it lives in — is private. A private item is completely hidden, so it won't turn up in their sidebar or their search. **I made a folder public but one board is still missing for my team.** That board is probably marked private on its own. Open it, click Edit, and turn Private off. **There's no three-dots menu on my folder.** The Default Folder can't be edited or deleted. Create a new folder if you need one you can rename. --- ## FAQs **Do folders or boards cost credits?** No. Creating, organizing, and sharing them is free. **Can an ad live in more than one board?** Yes, as many as you like. See [Swipe File](https://gethookdai.crisp.help/en/article/swipe-file-1ef40z/). **If I delete a board, do I lose the ads?** No. The board goes away, the ads stay in your Swipe File. **Does private hide it from my workspace owner too?** No. The workspace owner can see everything in the workspace, including private folders and boards. **Is a private board hidden from someone with the share link?** No — that's the one exception. The link keeps working. Only share links for boards you're comfortable having seen. **What about the public boards in Expert Picks?** Those are a different thing — collections our team curates and publishes for everyone. You can't publish your own board there, but you can save one you like into your own workspace. See [Expert Picks](https://gethookdai.crisp.help/en/article/expert-picks-16jyguf/). --- ## Related Articles - [Swipe File](https://gethookdai.crisp.help/en/article/swipe-file-1ef40z/) - [Navigation Bar](https://gethookdai.crisp.help/en/article/navigation-bar-qlr8vg/) - [Workspaces](https://gethookdai.crisp.help/en/article/workspaces-1soqe1f/) - [Expert Picks](https://gethookdai.crisp.help/en/article/expert-picks-16jyguf/)